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ID434137
ReferenceAE434137
TitleOffice Manager /Executive Assistant to VP
Job TypePermanent
LocationUnited Arab Emirates
DescriptionOur client is now recruiting for a for an Office Manager /Executive Assistant to VP

Duties & Responsibilities:
• Managing the daily calendar/schedule of the VP Sales MEA
• You efficiently schedule (team) meetings, conference calls & appointments
• Establish priorities & communicate potential conflicts in the calendar
• Consolidating all input for recurring meetings
• Coordinating, planning & supporting internal events, hosted by the VP Sales MEA
• Representing the company internally & externally in your daily contacts by phone, mail or in person.
• Supporting the VP Sales MEA and his management team with the arrangement of travel accommodations & expense administration
• Performing routine secretarial and general office tasks; you manage the electronic & hard copy filing system
• Making a follow-up on the purchase cycle (creation of purchase requests, follow-up of invoices, …)
• Developing presentations and documents in the different Office tools
• Partnering with HR to maintain office polices as necessary.
• Assisting the organization's HR function by keeping employees personal records up to date.
• Managing the relationships with vendors, service providers and ensuring that all invoices received and paid on time.
• Overseeing and maintaining office equipment for uninterrupted function, identify and fulfill office stationary and supply needs.
• Working closely with the PRO to obtain UAE residence visas and employment contracts for employees and dependents.

Requirements

• Has a higher degree combined with relevant administrative professional experience
• Excellent communication and interpersonal skills, you are able to present ideas clearly and effectively in written form (taking into account the correct grammar & spelling)
• practices discretion when handling confidential information
• Able to set priorities for accomplishing work & results thanks to excellent organization & coordination skills
• Pro-active, flexible and self-starting
• Problem solving & positive attitude; can handle stress
• Good knowledge of Office, SAP and other applications/tools used within the company
• Fluent in English (both written and spoken); Arabic is an advantage.
Main SkillsOur client is now recruiting for a for an Office Manager /Executive Assistant to VP Duties & Responsibilities: • Managing the daily calendar/schedule of the VP Sales MEA • You efficiently schedule (team) meetings, conference calls & appointments • Establish priorities & communicate potential conflicts in the calendar • Consolidating all input for recurring meetings • Coordinating, planning & supporting internal events, hosted by the VP Sales MEA • Representing the company internally & externally in your daily contacts by phone, mail or in person. • Supporting the VP Sales MEA and his management team with the arrangement of travel accommodations & expense administration • Performing routine secretarial and general office tasks; you manage the electronic & hard copy filing system • Making a follow-up on the purchase cycle (creation of purchase requests, follow-up of invoices, …) • Developing presentations and documents in the different Office tools • Partnering with HR to maintain office polices as necessary. • Assisting the organization's HR function by keeping employees personal records up to date. • Managing the relationships with vendors, service providers and ensuring that all invoices received and paid on time. • Overseeing and maintaining office equipment for uninterrupted function, identify and fulfill office stationary and supply needs. • Working closely with the PRO to obtain UAE residence visas and employment contracts for employees and dependents. Requirements • Has a higher degree combined with relevant administrative professional experience • Excellent communication and interpersonal skills, you are able to present ideas clearly and effectively in written form (taking into account the correct grammar & spelling) • practices discretion when handling confidential information • Able to set priorities for accomplishing work & results thanks to excellent organization & coordination skills • Pro-active, flexible and self-starting • Problem solving & positive attitude; can handle stress • Good knowledge of Office, SAP and other applications/tools used within the company • Fluent in English (both written and spoken); Arabic is an advantage.
IndustryDigital Products
FunctionsOperations
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