Experis Image

Job Details

New Search
Browse Jobs
Search Results
Apply
ID433825
ReferenceSR433825
TitleFinancial Analyst - 6 mths contract (Renewable)
Job TypeContract
LocationUnited Arab Emirates
DescriptionJob Objective:
In view of volume growth & rearing DME disbursement structure; we are looking forward for improving our overall output over DME accountability, productivity & controls. Also CAD Audit requirements on Purchase policies & procedures need to be followed strictly under legal obligations & hence SAP support position is required.
The position will aid current DME management of ME as well as MENA BU (responsibility of disbursement of funds around $76 Mio.) which will deliver a further support on Supplier correspondences, P2P, S2G, MEM & CAD Audit requirements. The position would also help A) Franchise Operation Analyst on ad-hoc reporting process B) BU for handling Marketing Budgets as well as day to day purchase requisition process, Cross Country Marketing Claims & Charter claims C) The position will also remain a back-up to SAP & Marketing Analyst as well as Franchise Operation Analyst in their annual & emergency or sick leave.
Principal Responsibilities: % of Time
 Support CMI PR request update, changes & follow-up (ME & MENA BU) – 25%
 Support on Budget shift management (ME & MENA BU) – 20%
 Support preparing audit check on BU, IKA, JMB & PAC Purchase Requisitions – 15%
 Support on Vendor, Agency & Bottler’s correspondences & reconciliation (ME & MENA BU) – 10%
 Daily support on P2P & MEM communication/follow-up – 5%
 Support handling & reconciling CMI VIS i.e. production, Package, Design & Graphic A/C – 5%
 Support on Month-end & Year-end closing initiatives – 5%
 Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements) – e.g. Co-ordination & follow-up on vendor registration process, Vendor list update, etc. (ME & MENA BU) – 5%
 Support to AP on Invoice & Payment coordination (ME & MENA BU) – 5%
 Back-up support SAP & Mkt. Analyst as well as AP Analyst – 5%

Scope of work in detail:
Support CMI PR request update, changes & follow-up
• Most of the CMI PRs are campaign based or ATL activity based & hence need to be raised on time
• PR to be raised ME & BU X 12 countries (Higher volume of POs compare to any other nearby region)
• PR raising needs understanding of subject & close coordination with Brand & Franchise Managers
• Operate KO online tool for changing PR/PO requests is time consuming task
• Create FS Item, Campaign creation (filling lengthy online form) & follow-up with P2P

Support handling & reconciling CMI VIS i.e. Package, Design & Graphic A/C
• USD 1.2 Mil. Budget to be spent on VIS & PDG A/C
• Schawk & Crown Emirates are the main suppliers to deal with
• Complexity involve managing these accounts as multi-packs & multi-brands involvement
• Quotes take time for approval due to various changes hence final quote do not receive on time
• Identification of Promo Vs Non-Promo jobs are difficult & need personal approach/checking
• Monthly reconciliation is must as POs are small amount but in bulks
• Budget needs to be used by Brand & hence many campaign & FS shifts involve

Support preparing BU, IKA, JMB & PAC Purchase Requisitions
• BU is an additional responsibility & also require an instant support once the request is sent
• IKA involves reading of email links, understanding of subject, reading of agreements, volume & rebate calculation & contractual/commitments checks with CCL Team
• JMB related communication involves bottler’s communication & documentation
• Handle PO, Invoice & Payment related issues from Suppliers & Bottlers
• Handle McD’s PR communication with McD’s team & Suppliers

Support on Budget shift management ME & BU
• Budget Shift involves confirmation of available budget, filling each shift request form, saving attachment, loading attachment, submission & follow-up on budget shift is time consuming task.
• Most of the time budget shift are time consuming due to lengthy approval process – Considering traveling or annual leave time/meeting/busy schedule of approver – follow-up is time consuming task
• Waiting time of budget shifts require regular follow-up with S2G
• Rejected/Incorrect budget shift to be communicated back to budget shift requestor is time consuming talks

Daily support on P2P & MEM communication
• Volume of communication becoming massive for ongoing & previously pending jobs
• Coordination between P2P & procurement is challenging due to multiple requirements & checking

Support on Vendor & Bottler communication & reconciliation
• Connect on supporting & valid documentation to the PR request
• Provide details of POs, Invoice matching details & Payments details to Suppliers, Agencies & Bottlers
• Monthly Vendor & bottler reconciliation is must to understand the missing PR requests, missing POs in SOA, missing invoices for payment, etc.
• Media PRs are bulky & hence the PR requests are quite complex to handle due to various media plans, country split, third party quotes, needs to be checked
• DN & CN to be issued/matched

Support on Month-end & Year-end closing initiatives
• A quick wrap-up requires on pending/hanged-up PRs or budget shifts is essential on month-end
• Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements)
• Co-ordination & follow-up on vendor registration process is must
• Necessary approval & follow-up for approval is extensive due to travel/leave schedules of managers

Support on GRN Entries & Invoice related correspondences with P2P
• All GRNs must entered immediately once the Invoice is posted
• Prepare GRN report & send email communication for approval
• GRN approval process need keep follow-up with Brand & Franchise Managers
• Manage Invoice work-flow - Invoice queries need to resolve with P2P & Vendors/Bottlers
• Recording & communication of invoice violation

Back-up support SAP & Mkt. Analyst as well as AP Analyst
• Yearly - 25 working days leave support to SAP & Mkt. Analyst + 25 working days leave support to AP Analyst
• Sick Leave or Emergency leave back up is an additional/immediate responsibility

Knowledge/Skills/Abilities:
Analytical skills
Communication Skills
Time Management Skills
Computer Skills
Administrative Skills
Good Team Player
Main SkillsJob Objective: In view of volume growth & rearing DME disbursement structure; we are looking forward for improving our overall output over DME accountability, productivity & controls. Also CAD Audit requirements on Purchase policies & procedures need to be followed strictly under legal obligations & hence SAP support position is required. The position will aid current DME management of ME as well as MENA BU (responsibility of disbursement of funds around $76 Mio.) which will deliver a further support on Supplier correspondences, P2P, S2G, MEM & CAD Audit requirements. The position would also help A) Franchise Operation Analyst on ad-hoc reporting process B) BU for handling Marketing Budgets as well as day to day purchase requisition process, Cross Country Marketing Claims & Charter claims C) The position will also remain a back-up to SAP & Marketing Analyst as well as Franchise Operation Analyst in their annual & emergency or sick leave. Principal Responsibilities: % of Time  Support CMI PR request update, changes & follow-up (ME & MENA BU) – 25%  Support on Budget shift management (ME & MENA BU) – 20%  Support preparing audit check on BU, IKA, JMB & PAC Purchase Requisitions – 15%  Support on Vendor, Agency & Bottler’s correspondences & reconciliation (ME & MENA BU) – 10%  Daily support on P2P & MEM communication/follow-up – 5%  Support handling & reconciling CMI VIS i.e. production, Package, Design & Graphic A/C – 5%  Support on Month-end & Year-end closing initiatives – 5%  Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements) – e.g. Co-ordination & follow-up on vendor registration process, Vendor list update, etc. (ME & MENA BU) – 5%  Support to AP on Invoice & Payment coordination (ME & MENA BU) – 5%  Back-up support SAP & Mkt. Analyst as well as AP Analyst – 5% Scope of work in detail: Support CMI PR request update, changes & follow-up • Most of the CMI PRs are campaign based or ATL activity based & hence need to be raised on time • PR to be raised ME & BU X 12 countries (Higher volume of POs compare to any other nearby region) • PR raising needs understanding of subject & close coordination with Brand & Franchise Managers • Operate KO online tool for changing PR/PO requests is time consuming task • Create FS Item, Campaign creation (filling lengthy online form) & follow-up with P2P Support handling & reconciling CMI VIS i.e. Package, Design & Graphic A/C • USD 1.2 Mil. Budget to be spent on VIS & PDG A/C • Schawk & Crown Emirates are the main suppliers to deal with • Complexity involve managing these accounts as multi-packs & multi-brands involvement • Quotes take time for approval due to various changes hence final quote do not receive on time • Identification of Promo Vs Non-Promo jobs are difficult & need personal approach/checking • Monthly reconciliation is must as POs are small amount but in bulks • Budget needs to be used by Brand & hence many campaign & FS shifts involve Support preparing BU, IKA, JMB & PAC Purchase Requisitions • BU is an additional responsibility & also require an instant support once the request is sent • IKA involves reading of email links, understanding of subject, reading of agreements, volume & rebate calculation & contractual/commitments checks with CCL Team • JMB related communication involves bottler’s communication & documentation • Handle PO, Invoice & Payment related issues from Suppliers & Bottlers • Handle McD’s PR communication with McD’s team & Suppliers Support on Budget shift management ME & BU • Budget Shift involves confirmation of available budget, filling each shift request form, saving attachment, loading attachment, submission & follow-up on budget shift is time consuming task. • Most of the time budget shift are time consuming due to lengthy approval process – Considering traveling or annual leave time/meeting/busy schedule of approver – follow-up is time consuming task • Waiting time of budget shifts require regular follow-up with S2G • Rejected/Incorrect budget shift to be communicated back to budget shift requestor is time consuming talks Daily support on P2P & MEM communication • Volume of communication becoming massive for ongoing & previously pending jobs • Coordination between P2P & procurement is challenging due to multiple requirements & checking Support on Vendor & Bottler communication & reconciliation • Connect on supporting & valid documentation to the PR request • Provide details of POs, Invoice matching details & Payments details to Suppliers, Agencies & Bottlers • Monthly Vendor & bottler reconciliation is must to understand the missing PR requests, missing POs in SOA, missing invoices for payment, etc. • Media PRs are bulky & hence the PR requests are quite complex to handle due to various media plans, country split, third party quotes, needs to be checked • DN & CN to be issued/matched Support on Month-end & Year-end closing initiatives • A quick wrap-up requires on pending/hanged-up PRs or budget shifts is essential on month-end • Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements) • Co-ordination & follow-up on vendor registration process is must • Necessary approval & follow-up for approval is extensive due to travel/leave schedules of managers Support on GRN Entries & Invoice related correspondences with P2P • All GRNs must entered immediately once the Invoice is posted • Prepare GRN report & send email communication for approval • GRN approval process need keep follow-up with Brand & Franchise Managers • Manage Invoice work-flow - Invoice queries need to resolve with P2P & Vendors/Bottlers • Recording & communication of invoice violation Back-up support SAP & Mkt. Analyst as well as AP Analyst • Yearly - 25 working days leave support to SAP & Mkt. Analyst + 25 working days leave support to AP Analyst • Sick Leave or Emergency leave back up is an additional/immediate responsibility Knowledge/Skills/Abilities: Analytical skills Communication Skills Time Management Skills Computer Skills Administrative Skills Good Team Player
Industry
Functions
Salary From
Salary To
Duration