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ID433067
ReferenceDK433067
TitlePersonal / Administrative Assistant
Job TypePermanent
LocationUnited Arab Emirates
DescriptionOur client is now recruiting for an Arabic speaking Personal / Administrative Assistant. This position will be based in Abu Dhabi.

Mains duties :
• To do all tasks related to the Director’s assistance (acting as a first point of contact; dealing with correspondence and phone calls, managing diaries and organizing meetings and appointments; often controlling access to the manager, booking and arranging travel, transport and accommodation.
• To organize, supervise and participate the various secretarial duties (typing, compiling and preparing reports, presentations and correspondence)
• To ensure follow-up of orders and stock control (liaising with staff, suppliers and clients; collating and filing expenses)
• Effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangement
• Assist and in some cases drive consistent communication across the region and facilitate monthly update and leadership calls
• Drive leadership roundtable agenda and maintain monthly email / blog for Regional Executive
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events
• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature
• Provide general office administrative services including expense resolution, conference room and location coordination and ordering office supplies
• Support budget management, liaising with finance to ensure costs are monitored and controlled
• Assist with job candidate interview scheduling
• Run reports in excel, access, business objects and other data gathering programs
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools)
• Help keep organization charts up to date as directed
• Maintain filing and records management systems and other office flow procedures which may be confidential

Qualifications/Requirements:
• Bachelor's Degree from an accredited university or college (with a minimum of 4 years of experience in Administration and Support)
• Minimum of 4 years experience working for a multinational.
• Knowledge of general office management and current computer / office communications technologies
• Expert in PowerPoint, Word, Excel and Outlook
• Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
• Effective time management and organizational skills; able to balance multiple priorities and problem solve, be able to resolve a variety of issues and topics within the job scope
• Solid communication skills, comfortable working across levels from senior level management to customers and direct (HRLY) team members
• Excellent interpersonal, verbal and written. French speaking is advantageous.
Main SkillsOur client is now recruiting for an Arabic speaking Personal / Administrative Assistant. This position will be based in Abu Dhabi. • Mains duties : • To do all tasks related to the Director’s assistance (acting as a first point of contact; dealing with correspondence and phone calls, managing diaries and organizing meetings and appointments; often controlling access to the manager, booking and arranging travel, transport and accommodation,…) • To organize, supervise and participate the various secretarial duties (typing, compiling and preparing reports, presentations and correspondence) • To ensure follow-up of orders and stock control (liaising with staff, suppliers and clients; collating and filing expenses) • Effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangement • Assist and in some cases drive consistent communication across the region and facilitate monthly update and leadership calls • Drive leadership roundtable agenda and maintain monthly email / blog for Regional Executive • Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events • Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature • Provide general office administrative services including expense resolution, conference room and location coordination and ordering office supplies • Support budget management, liaising with finance to ensure costs are monitored and controlled • Assist with job candidate interview scheduling • Run reports in excel, access, business objects and other data gathering programs • Provide tactical support (answering questions on central sites and on various internal processes and e-tools) • Help keep organization charts up to date as directed • Maintain filing and records management systems and other office flow procedures which may be confidential • Qualifications/Requirements: • Bachelor's Degree from an accredited university or college (with a minimum of 4 years of experience in Administration and Support) • Minimum of 4 years experience working for a multinational. • Knowledge of general office management and current computer / office communications technologies • Expert in PowerPoint, Word, Excel and Outlook • Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly • Effective time management and organizational skills; able to balance multiple priorities and problem solve, be able to resolve a variety of issues and topics within the job scope • Solid communication skills, comfortable working across levels from senior level management to customers and direct (HRLY) team members • Excellent interpersonal, verbal and written • French speaking is advantageous
IndustryOther
FunctionsAdmin/Customer Service
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